Most agents start out doing everything themselves. Showings, offers, paperwork, all of it. That works fine until the business actually grows.
Here’s the math agents usually miss. A single transaction, from contract to closing, can eat up several hours a week tracking deadlines, chasing documents, and following up with the title company or lender. Multiply that across three or four deals running at once, and an agent’s spending a real chunk of their week on work that has nothing to do with finding clients or closing the next deal.
That’s the actual cost of doing it all yourself. Not the time itself, but what that time isn’t being spent on.
A transaction coordinator takes that part off an agent’s plate. The agent still runs the relationship, still negotiates, still makes the calls that matter. The coordinator handles the file: deadlines, documents, communication with everyone else involved. The deal moves the same way, just with someone else watching the details.
The math usually starts making sense around two or three transactions a month. Below that, a lot of agents handle it fine on their own. Above that, the hours add up fast, and that’s exactly when handing off the coordination work starts paying for itself instead of costing money.
Pricing is usually per transaction, somewhere between three hundred and six hundred dollars, paid once the deal closes. For an agent earning a commission in the thousands on that same deal, it’s a small slice in exchange for getting several hours back every week.
The agents who grow fastest aren’t the ones working the most hours. They’re the ones who figured out which hours to hand off.
